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Education Continuity Tools and Resources

Last Updated: Wednesday, 4/8/20 at 5:30pm

In the event that on-campus instruction is partially or fully disrupted, your ability to continue your class in the manner that you've planned may be impacted. This guide helps faculty prepare alternatives for these situations in order to minimize loss of learning time and lessen the impact of a disruption.

Support for students can be found at keeplearning.ucsd.edu.

If you need help with remote work tasks, such as forwarding your phone and voicemail, you can find it at keepworking.ucsd.edu.

For library resources, visit https://library.ucsd.edu/ask-us/services-during-covid-19.html.

For information about best practices for promoting and protecting integrity in the remote teaching and learning environment, see the Academic Integrity Office COVID-19 webpage for faculty.

For information about instruction, best practices for teaching and learning remotely, or assistance with instructional design, see the Teaching+Learning Commons COVID-19 Support page. For questions, contact the Teaching+Learning Commons Digital Learning Hub.

For privacy considerations during modified campus operations, see https://evc.ucsd.edu/units/privacy/covid-19.html.

To help instructors prepare for teaching remotely during Spring 2020,  the Digital Learning Hub at the Teaching + Learning Commons, in partnership with Educational Technology Services, will host a variety of live Zoom sessions to cover options for remote instruction and other frequently asked questions.

Upcoming dates and times:

Find previously recorded training sessions here.

Communicate with Students Off-Campus

During a potentially disruptive event, it is essential for instructors to establish and maintain open communication lines with students. UC San Diego's Canvas LMS offers convenient methods of communication with your class:

  • Posting an Announcement is the fastest way to communicate with your entire class.
  • Inbox, the Canvas messaging tool, is used to communicate with a course, a group, an individual student, or a group of students.

We suggest you ask your students to update their notifications settings so that Canvas Announcements and Inbox Conversations are forwarded to their email address.

In addition to enabling class-related communication, you and your students should consider signing up for campus-wide emergency notifications at The UC San Diego Triton Alert emergency notification system.

Deliver a Lecture Online

Instructors can host online lectures or discussions with their students, either:

  • Synchronously: Classes are held on set schedules and times, so students and instructors are online and interacting at the same time.
  • Asynchronously: Lectures and/or discussions are pre-recorded. Students watch the videos at their own pace.

UC San Diego provides lecture capture services via its Podcasting service. If you've podcasted in the past and you'd like to re-use those recordings for a current or upcoming course, please email podcast@ucsd.edu. Please include in the email: the quarter and course name (e.g. BIMM 100 FA19) and who you want to make the podcast available to: the general public, the UCSD campus, or only students who are currently enrolled in your course.

For a virtual, synchronous lecture, you can use Zoom web conferencing. In a Zoom meeting, both instructors and students can share audio, video and screen presentations. There is also an option to record a Zoom session(s) to the cloud, which published to Canvas using the Kaltura Media Gallery after the session ends. This feature can also be leveraged to create pre-recorded video for an asynchronous lecture. When considering synchronous online lecture or discussion, keep in mind that many people are using the same system at once can cause technical issues.

See our Zoom Guides for more support with setting up and using Zoom, and find out about Zoom Meeting Safeguards to keep your meeting secure.

For a virtual, asynchronous meeting, instructors can choose to record a lecture or upload a pre-existing video or audio file in Canvas using the Kaltura Media Gallery. Within Kaltura, instructors have the ability to edit and enhance their lecture content with embedded media, text resources and checks for understanding. 

Watch this video to get started with Kaltura and Media Gallery, and see our guide to Kaltura in Canvas for more support with common tasks.

Recommended Tools for Delivering a Lecture Online
Task Recommended Tool
Record lecture/discussion on campus Podcasting service
Record lecture/discussion off campus Zoom
Kaltura Capture app
Host live lecture/discussion off campus Zoom
Make recordings available on Canvas Kaltura Media Gallery

 

Provide Access to Course Materials

Students need to have ready access to course information and resources while learning remotely. Canvas allows you to easily upload and organize your online course material.

Find out how to integrate library-licensed resources, including subject and course guides, databases, journal articles, and e-books.

Collect Student Work Virtually

Canvas enables students to submit Quizzes and Assignments online.

  • Assignments can be both distributed and collected online.
  • Additionally, Canvas can help ensure academic integrity with TurnItIn, an integrated plagiarism review tool.
  • Canvas Quizzes allow you to build out, administer, and easily grade assessments online.

Our guide to Quizzes in Canvas will walk you through common tasks you'll perform to run an assessment on Canvas.

Manage an Online Discussion

Some courses rely on rich, classroom discussion to enhance students' learning and peer engagement. Through Canvas Discussions, instructors can simulate an in-class discussion in a digital environment.

Grade and Give Feedback

Within Canvas, Speedgrader can be used for giving students feedback on any Assignment with an online submission, Quiz, or Graded Discussion.

Each Assignment, Quiz, or Graded Discussion you create in your Canvas course will automatically generate a column in the Gradebook.

  • To view the Gradebook, click the Grades link in the left-hand Course Navigation menu.
  • To upload scores that you have recorded outside of Canvas, use this template to import to the Gradebook.
  • Instructors may also use the Canvas gradebook to excuse a student from an assignment so that it is not included in that student's overall grade calculation.

See our guide to grades in Canvas for more support with common grading tasks.

Students can view their grades and feedback in two ways:

  • via their submission view if the graded assignment was online (Graded Discussion, Quizzes, and online Assignments)
  • via the Grades link in Course Navigation

Need Help?

Expert on-demand support is available as you prepare your course for potential disruption.

For help using Canvas or any of the resources above, contact EdTech Support:

  • If you have a question or are experiencing an incident, please email canvas@ucsd.edu. If you believe something is broken, please include the word "Incident" at the beginning of the subject line.

For information about creating media for your course, contact Multimedia Services:

If you have questions about instruction, best practices for teaching and learning remotely, or need assistance with instructional design, contact the Teaching and Learning Commons Digital Learning Hub.