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Education Continuity Tools and Resources

Last Updated: Wednesday, 10/30/20 at 9:55am

In the event that on-campus instruction is partially or fully disrupted, your ability to continue your class in the manner that you've planned may be impacted. This guide presents technology tools and resources available to help faculty prepare alternatives for these situations in order to minimize loss of learning time and lessen the impact of a disruption.

For a complete guide to strategies and resources for teaching today, building instructional resilience, and promoting adaptive teaching, please visit UC San Diego's Keep Teaching website.

Teaching on campus for Fall 2020? Check out the classroom technology updates available this term!

Communicate with Students Off-Campus

During a potentially disruptive event, it is essential for instructors to establish and maintain open communication lines with students. UC San Diego's Canvas LMS offers convenient methods of communication with your class:

  • Posting an Announcement is the fastest way to communicate with your entire class.
  • Inbox, the Canvas messaging tool, is used to communicate with a course, a group, an individual student, or a group of students.

We suggest you ask your students to update their notifications settings so that Canvas Announcements and Inbox Conversations are forwarded to their email address.

In addition to enabling class-related communication, you and your students should consider signing up for campus-wide emergency notifications at The UC San Diego Triton Alert emergency notification system.

Deliver a Lecture Online

Instructors can host online lectures or discussions with their students, either:

  • Synchronously: Classes are held on set schedules and times, so students and instructors are online and interacting at the same time.
  • Asynchronously: Lectures and/or discussions are pre-recorded. Students watch the videos at their own pace.

UC San Diego provides lecture capture services via its Podcasting service. If you've podcasted in the past and you'd like to re-use those recordings for a current or upcoming course, please email podcast@ucsd.edu. Please include in the email: the quarter and course name (e.g. BIMM 100 FA19) and who you want to make the podcast available to: the general public, the UCSD campus, or only students who are currently enrolled in your course.

For a virtual, synchronous lecture, you can use Zoom web conferencing. In a Zoom meeting, both instructors and students can share audio, video and screen presentations. There is also an option to record a Zoom session(s) to the cloud, which published to Canvas using the Kaltura Media Gallery after the session ends. This feature can also be leveraged to create pre-recorded video for an asynchronous lecture. When considering synchronous online lecture or discussion, keep in mind that many people are using the same system at once can cause technical issues.

See our Zoom Guides for more support with setting up and using Zoom, and find out about Zoom Meeting Safeguards to keep your meeting secure.

For a virtual, asynchronous meeting, instructors can choose to record a lecture or upload a pre-existing video or audio file in Canvas using the Kaltura Media Gallery. Within Kaltura, instructors have the ability to edit and enhance their lecture content with embedded media, text resources and checks for understanding. 

Watch this video to get started with Kaltura and Media Gallery, and see our guide to Kaltura in Canvas for more support with common tasks.

Recommended Tools for Delivering a Lecture Online
Task Recommended Tool
Record lecture/discussion on campus Podcasting service
Record lecture/discussion off campus Zoom
Kaltura Capture app
Host live lecture/discussion off campus Zoom
Make recordings available on Canvas Kaltura Media Gallery

 

Provide Access to Course Materials

Students need to have ready access to course information and resources while learning remotely. Canvas allows you to easily upload and organize your online course material.

Find out how to integrate library-licensed resources, including subject and course guides, databases, journal articles, and e-books.

Collect Student Work Virtually

Canvas enables students to submit Quizzes and Assignments online.

  • Assignments can be both distributed and collected online.
  • Additionally, Canvas can help ensure academic integrity with TurnItIn, an integrated plagiarism review tool.
  • Canvas Quizzes allow you to build out, administer, and easily grade assessments online.

Our guide to Quizzes in Canvas will walk you through common tasks you'll perform to run an assessment on Canvas.

Manage an Online Discussion

Some courses rely on rich, classroom discussion to enhance students' learning and peer engagement. Through Canvas Discussions, instructors can simulate an in-class discussion in a digital environment.

Grade and Give Feedback

Within Canvas, Speedgrader can be used for giving students feedback on any Assignment with an online submission, Quiz, or Graded Discussion.

Each Assignment, Quiz, or Graded Discussion you create in your Canvas course will automatically generate a column in the Gradebook.

  • To view the Gradebook, click the Grades link in the left-hand Course Navigation menu.
  • To upload scores that you have recorded outside of Canvas, use this template to import to the Gradebook.
  • Instructors may also use the Canvas gradebook to excuse a student from an assignment so that it is not included in that student's overall grade calculation.

See our guide to grades in Canvas for more support with common grading tasks.

Students can view their grades and feedback in two ways:

  • via their submission view if the graded assignment was online (Graded Discussion, Quizzes, and online Assignments)
  • via the Grades link in Course Navigation

Get Training

EdTech Support offers Canvas and Zoom workshops covering the tools' major functions. Refer to our workshop calendar for available workshops and dates, or watch our previously recorded training sessions.

Further trainings for remote instruction, conducted by Teaching + Learning Commons in partnership with Educational Technology Services and campus experts, can be found on the Keep Teaching website.

Other Resources

More resources are available to meet the needs of all those affected by disruption to campus activity.

Need Help?

Expert on-demand support is available as you prepare your course for potential disruption.

For help using Canvas or any of the resources above, contact EdTech Support:

  • If you have a question or are experiencing an incident, please email canvas@ucsd.edu. If you believe something is broken, please include the word "Incident" at the beginning of the subject line.

For information about creating media for your course, contact Multimedia Services:

If you have questions about instruction, best practices for teaching and learning remotely, or need assistance with instructional design, contact the Teaching and Learning Commons Digital Learning Hub.

Fall quarter upgrades to UCSD classrooms

The following upgrades have been made to support on-campus instruction in Fall 2020:

  • Video tracking cameras in a full 50% of classrooms, which enable live video and capture of both the instructor and the entire whiteboard simultaneously
  • Zoom-ready capability in all classrooms equipped with a video camera. This allows course lecture audio, video, and slide material to be broadcast live to students, wherever they reside.
  • Some UCSD classrooms require the use of a lapel mic, rather than a fixed ceiling microphone. If you are teaching in one of these rooms, you will be given your own dedicated lapel mic to use throughout the quarter. Mics will be available in these classrooms (one mic per person please).
  • Greatly enhanced WiFi strength and dedicated internet ports in each classroom for instructors that prefer a plug-in connection

Classroom support personnel will be on call throughout the quarter to address any needs or questions, and are available to meet before the quarter begins for a classroom AV refresher.  Email servicedesk@ucsd.edu or call 858-534-5784 for assistance or to schedule an in-classroom prep visit. 

Guides and Resources

Using the AV and Zoom-Ready system:

Quick reference guides (will also be posted in each room):